Receptionist - Part time

WHO IS LAFARGE?
As a global leader in innovative and sustainable building solutions, Lafarge is enabling greener cities, smarter infrastructure and improving living standards around the world. With sustainability at the core of our strategy, we are becoming a net-zero company, with our people and communities at the heart of our success. We are driving circular construction as a world leader in recycling to build more with less. It’s all thanks to our 70,000 talented people around the world who are passionate about building progress for people and the planet through four business segments: Cement, Ready-Mix Concrete, Aggregates and Solutions & Products.

WHO ARE LAFARGE PEOPLE?
Lafarge people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.

Overview

The Receptionist acts as an ambassador for the Greater Vancouver Area office of Lafarge Western Canada by presenting a positive and helpful attitude towards customers, employees and the general public. The Receptionist is responsible for the daily upkeep of the office as well as providing backup administrative support to the Office Administrator.

Responsibilities

• Greet and welcome internal and external guests at the main reception
• Answer the main phone line and respond to general inquiries from the public
• Present a positive and professional image of the organization to all visitors and callers
• Enforce safety culture by conducting safety orientations to visitors ensuring emergency procedures and emergency exits are clearly pointed out
• Maintain visitor orientation tracking system
• Prompt pickup/drop-off, distribution and preparation of incoming and outgoing mail and couriers
• Maintain the daily upkeep/cleanliness of all common areas; reception, meeting rooms, copy areas, supply/storage room, lunchroom and kitchenettes
• Ensure all machines in common areas are functioning and arrange services as required (coffee machines, photocopiers, check-in system, etc)
• Assist in meeting logistics (calendar bookings, catering, registration, check-in, room set up/clean up)
• Manage office supply inventory (tracking and ordering)
• Manage phone lists and reception manual
• Responsible for payment of office and supply invoices and reporting expenses on SAP
• Liaise with building maintenance and external vendors providing office services
• Provide backup administrative support to the Office Manager
• Coordinate with Finance team with daily cheque tracking
• Provide logistic/administration support to EA
• Other office duties as assigned

Qualification Profile

• Required Skills:
• Reception/administrative experience an asset but not required
• MS Word skills with Word, Excel and PowerPoint an asset
• Flexible/Comfortable of using Gmail, Google Drive, Google Calendar
• Excellent customer service skills and a friendly, positive attitude
• Effective communication skills; both verbal and written
• Ability to work independently and effectively in a fast paced environment
• High attention to detail
• Can-Do attitude will be an asset

As part of our dedicated focus on the health and safety of all employees, a pre-employment medical, including drug and alcohol testing and a criminal record check, may be required.

YOUR LAFARGE EXPERIENCE
At Lafarge, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.