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Facility Administrator (14-Month Fixed Term)

Facility Administrator (14-Month Fixed Term)

locationHinton, AB, Canada
PublishedPublished: Published 1 month ago
ExpiresExpires: Expiring in 2 months
Administration / Customer Service
2 - 5 years

About Us

SECURE is a leading Waste Management and Energy Infrastructure business headquartered in Calgary, Alberta. Our extensive infrastructure network located throughout western Canada and North Dakota includes Waste Management Facilities, Industrial Landfills, Pipeline Operations, Metals & Mining, and Specialty Chemicals, Energy Infrastructure include Blending & Facility Supply and Trading & Storage.

Our number one goal every day is to go home safe. Like our values state, working the SECURE way starts with working safely. Safety is the cornerstone of our culture, because if we are not safe, nothing else matters.

Your Opportunity at SECURE Energy

As a Facility Administrator you are responsible for performing a broad range of service functions in support of efficient and effective Facility operations. The key responsibility areas for this role involve office administration, customer service, accounts receivable, accounts payable, systems, training and continuous improvement. The Administrator is an essential part of the Facility Services team and will be key in mentoring and modeling Secure’s common values and principles with clients and employees.

Work Environment

We are seeking a Facility Administrator to join our team, stationed at either our Edson FST or Obed FST office. This position is a 14-month fixed term opportunity, operating Monday through Friday, 40/hours per week. 

A Day in The Life

  • Responsible for accurate and timely generation and distribution of customer invoices; proper pricing, coding, approvals, and ensuring customer requirements are met;
  • Accountable for managing facility receivables; work closely with financial and marketing teams to ensure collection of outstanding invoices in a timely manner;
  • Manage PO’s and requisitions
  • Accounts Payable; creating vouchers
  • Assist facility manager with weekly, monthly, or yearly reporting;
  • Provide Ad Hoc reports as requested by facility management;
  • Provide support to facility manager as required.

Administrative System

  • Data entry, creation of reports, work approvals, and invoices;
  • Daily plant balancing and reconciliation of receipts, dispositions, transfers and inventory entries into administration system;
  • Awareness of operational processes and procedures within facility;
  • Meet month end deadlines and ensure accurate reporting while with complying with regulatory requirements;
  • Assist in training operators within facility.

Customer Service/Office Administration

  • Represent Secure with a friendly and professional demeanor;
  • Handle internal and external customer relations and inquiries in a prompt, accurate and professional manner;
  • Book incoming customer loads in scheduling program;
  • Provide notification of facility status, changed hours, etc. to appropriate customers;
  • Complete approvals for jobs coming in; fax approvals; code and ensure invoicing information is correct.
  • Ensure office supplies are adequate; equipment is maintained; office is organized;
  • Maintain up to date and accessible files;
  • Keep customer phone lists, admin tasks and procedures updated;
  • Assist with maintaining facility orientation and visitor sign in sheet;
  • Support operations with troubleshooting time entry, pay issues, vacation tracking that may arise by being a liason with human resources and payroll.

Skills, Experience, & Qualifications

  • 2 years office administration experience preferred;
  • Experience with invoicing, accounts payable / receivable and financial reports is considered an asset;
  • Proven ability to handle multiple priorities and ability to prioritize tasks;
  • Excellent verbal and written communication skills required;
  • Proficient in Microsoft Office Suite and data entry;
  • Oil and Gas industry experience would be considered as asset;
  • Must be self-motivated and able to function in a team environment;
  • Must possess a high school diploma or equivalent.

What’s in it for you:

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution.

We believe our team’s strength comes from our diversity.

Every SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support. 

We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.

Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles.

Required education level

  • High school diploma 

Years of experience

  • 2 - 5 years
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